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PSION ORGANISER II
Travel Pack


CONTENTS

1 INTRODUCTION 2 GETTING STARTED 3 TRAVEL PACK MENU 4 LANGUAGE TRANSLATION 5 WORLD DIALLING CODES 6 WEIGHTS & MEASURES 7 CLOTHING SIZES 8 CURRENCY CONVERSION 9 WORLD-TIME CLOCK 10 SETTING UP OPTIONS 11 EXPENSE RECORDING 12 ITINERARY RECORDING 13 PROFILE ENTRY 14 ZAP


Copyright Organized Solutions Ltd 1988

All Rights reserved. TRAVEL PACK and all supporting documentation are copyrighted works of Organized Solutions Ltd, Old Greenwich, Connecticut, USA. Copying of the manual and programs, in whole or in part, by any means whatsoever is prohibited without the express written permission of Organized Solutions Ltd.

Psion, Psion Organiser II and Comms Link are trade marks of Psion plc.


1 INTRODUCTION

The TRAVEL PACK for the Psion Organiser II is comprised of a set of tools designed to aid the business or vacation traveller.

It comes as a Datapak which can be fitted to either slot on the Psion Organiser. Please refer to the Operating Manual for guidance on changing or installing Datapaks.

Each tool is presented to you by a menu, which means that the various options are described cryptically on the screen and you can select the one you want just as you would when selecting items from the main menu.

TRAVEL PACK gives you the following features :


2 GETTING STARTED

To fit the Travel Pack, first switch off the Organiser by selecting OFF from the top level menu. Slide off the protective cover of one of the slots on the back of the Organiser and insert the Travel Pack, taking care to push it firmly home into the slot.

Switch the Organiser on again by pressing ON/CLEAR.

A new menu item. TRAVEL, should appear on the menu. If not, press ON/CLEAR again.

The first time you select TRAVEL you will be asked some SET-UP questions to determine a number of functions important to the function of the Travel Pack. In this case, turn to chapter 10 for a step by step description of the questions and answers required.

Once you have completed the SET-UP procedure you will be returned to the main TRAVEL menu.


3 TRAVEL PACK MENU

Having selected TRAVEL from the main menu, you will arrive at the menu showing the various items you may choose from.

TRANSLATE Language Translation
QUIT Return to Prior Menu
DIALING World Dial Code Assistance
CONVERT Weights & Measures Conversion
CLOTHES Clothing Size Conversion
CURRENCY Currency Conversion
CURRENCYF/MMaintain US Dollar Rate Table
EXPENSES Record Miscellaneous Expenses
ITINERARY Record Travel Movements
TIME World-Time Clock
PROFILE Store Personal Information
SETUP Setup TRAVEL PACK Options

To access the desired option, follow normal selection conventions, i.e. press the letter that the item begins with, and if this is unique that item will now be selected; or the cursor will stop at each occurrence of that letter, in which case press EXE when the cursor is at the correct item; or use the cursor keys to position to the correct item and then press EXE.


4 LANGUAGE TRANSLATION

This option allows you to translate selected key words and phrases between any two of the supported languages - ENGLISH, FRENCH, GERMAN, ITALIAN and SPANISH. Please note that this feature is designed to be an aid to the traveler and does not represent a comprehensive understanding of the various languages. Also, between some languages, certain words may be either identical or very similar and these have been deliberately omitted.

To use this option select TRANSLATE from the menu as described in the previous chapter.

You will now see

Translate-FROM   EN FR GB IT SP

by positioning the cursor or typing the first letter, you now select the language to be translated from.

The codes are straightforward.

EN    English
FRFrench
GEGerman
ITItalian
SPSpanish

For an example, let's choose to translate something from English into French. Therefore, either place the cursor at EN and press EXE, or simply enter E

Translate-INTO   FR GB IT SP

Now the language chosen as the FROM has been removed from the list, leaving the other four.

Now choose the INTO language in the same manner, i.e. place the cursor to FR and press EXE, or enter an F.

English→French   Clue?

The top line if the screen will now display the languages chosen as the FROM and INTO.

On the bottom line, the prompt Clue? is asking you to enter a letter or letters of the word to be translated, so in our example (where the FROM language is English) we might want to know what the French word or phrase for THANK YOU is.

The clue can be any letter of the word we want, in this case that means T or H or A or N or K or Y or O or U - or - any grouping such as THA, ANK, YO etc. Simple, isn't it?

BUT remember that many words may contain the clue if you don't give enough letters. While it is true that we could get to THANK YOU by just typing an A, we would also get to any other word which has an A in it and it may be a while before it happens to be THANK YOU. So, in practice, you should enter at least a few letters so as to try and get to the desired word the first time (or close to it).

So if you enter THA as the clue, the chances are good that THANK YOU will be found first time, in which case the screen will now look like this

THANK YOU   MERCI

See how it's done? Once a match is made, the FROM language (in this case English) is shown on the top line and the INTO language (here it's French) is shown on the line below. You should note that if one of the two lines does not fit on the screen, then that line will scroll around. If both lines do not fit then the top line will scroll and you will have to press the down arrow to get the second line scrolling.

As already mentioned, when a match is found, it may not be the only match, so to go on to the next match (or to be told that there are no more), press the EXE key.

This will step you through the matches one by one. If at any time you want to return to the Clue? prompt, press the ON/CLEAR key.

Once there are no more matches or if you press ON/CLEAR, you will return to the Clue? prompt. This will still have the language FROM and INTO showing to remind you of your selection, in this case the screen would return to

English→French   Clue?

If you don't want to enter any more words for this translation option, press the ON/CLEAR key again and you will return to the FROM language selection.

Translate-FROM   EN FR GB IT SP

Again, if you are finished with translating altogether, press ON/CLEAR and you will return to the TRAVEL PACK menu.

To avoid having to enter the language choices each time, you can set up a default entry for the FROM and/or the INTO language via the SETUP command. Please refer to the appropriate chapter for further information.


5 WORLD DIALLING CODES

This feature allows you to find out how to dial between cities in different countries. The difficulty is that each country has its own exit and entry codes and each city or town then has its own code after that.

So whether you are in London trying to dial Rome, or in Budapest trying to dial New York, the Travel Pack can help you.

To start off with, you must select the DIALING option from the menu; once you do this you will see

Calling-FROM   Clue?

You should be aware that all the various options utilise a similar format, so that once you get used to one aspect of the pack, you will find the other ones very easy to use.

If we use the example of being in London and trying to dial Rome, the FROM clue can be any part of the word LONDON, but just as in the language translation entry, if you give too small a clue you might have to go through a number of matches before the one you were thinking of. So, in this case, a good clue would be LON (actually this will appear on entry as lon but upper or lower case makes no difference).

Having typed LON and pressed EXE and assuming the first match is London (rather than BarceLONa), you will get

From: Y/N?   LONDON,UK

here you are asked to verify that this is indeed the place you are calling from. If so, press Y to continue, if not press N and the next match, if any (e.g. Barcelona), will be displayed in its place.

Having confirmed the FROM city, you will now be asked to identify the place you wish to call

Calling-INTO   Clue?

Once more, following the same logic as before, you give a clue to the placename. Enter ROM

Into: Y/N?   ROME,IT

and there it is - ROME.You are even told the country in the case of different places that may have the same name in different countries, so that you can ensure you pick the right one. So let's confirm the choice by pressing Y, and now

ROME,IT   010-39-6 +1 hrs

you are shown how to dial. The format shown is the exit code from the FROM country (UK) followed by the entry code of the INTO country (Italy), followed by the city code (Rome). Also shown, for your convenience, is the time differential between the two countries. In this case Italy is +1 hour from the UK.

Once you have finished with this information, press ANY KEY and you will return to

Cal1ing-INTO   Clue?

Note that the FROM information has been retained in case you wish to look up dialling codes to several cities from the same FROM city. As well as finding out how to call Rome from London, you may want to call Paris or New York or Vienna.

Once you have finished with this FROM selection, rather than entering another INTO clue, press the ON/CLEAR key and you will return to

Calling-FROM   Clue?

Now you can start the whole process over again or press ON/CLEAR again to get back to the menu.

If you would like to avoid having to enter the dialling choices each time, you can set up a default entry for the FROM and/or the INTO cities via the SETUP command. Please refer to the appropriate chapter for further information.


6 WEIGHTS & MEASURES

As if life is not difficult enough, anybody who has travelled has probably grappled with the differences between US measures, IMPERIAL measures and the METRIC system.

The TRAVEL PACK offers a selection of the most commonly needed conversions. As always, you start off by choosing the option from the menu, in this case CONVERT

Convert-FROM   Clue?

Notice ? the same, and now familiar, format as the other TRAVEL PACK options.

Let's try and find out what 100 centimetres is in feet. The first step is to enter a clue that makes sense. You could simply enter a C but that would entail stepping through all the equations that have a C in them, so that wouldn't really do, but CEN seems a reasonable choice

Centig→Fahren   Y/N?

Well nearly! It so happens that CEN also finds the centigrade conversions, and as that is not what you want, press N to continue looking

Centim→Inches   Y/N?

Closer! You've found a centimetre conversion, but not the desired one, so press N again

Centim→Feet   Y/N?

Eureka! Here's the one you want, so press Y to confirm it

Centim→Feet   How many?

Before continuing, let's discuss a major difference between the prompting in this option compared to the others.

In some of the other TRAVEL PACK options, you are asked to provide both FROM and INTO clues, but because of the more limited nature of these conversions, when using the CONVERT feature, you are not prompted for an INTO clue.

The reason is that the program will not convert any FROM value to any INTO value, e.g. you cannot ask for MILES to be converted into PINTS! There are only so many combinations that make sense, and as they are not that numerous for any given FROM value you will be shown all the combinations until you see the one you want.

Perhaps the easiest way to understand this is to try entering various FROM clues and then type N to the matches. In this manner you will see the sort of combinations available to you.

Back to our example of centimetres to feet. At the How Many? prompt, you enter the quantity of whatever to be converted, in this case, type 100 then EXE

Centim→Feet   100cm 3.30ft

and there we are - the original entry is displayed on the left and the converted value on the right (with standard abbreviations where known).

At this point, pressing ANY KEY will take you back to the How Many? prompt for the same conversion

Centim→Feet   How many

so you can perform multiple conversions of the same unit without having to select all over again; pressing the ON/CLEAR key here returns you to the FROM selection

Convert-FROM   Clue?

Let's do one more example: suppose you're a cook in England following a recipe from an American cookbook and you are aware that the fluid measurements are called the same but are, in fact, different. The recipe calls for 2 pints of milk, so you need to find out what the English (or Imperial) equivalent is.

Well, the first step is to enter the FROM clue, and obviously enough PINT seems appropriate, but remember that, as you don't enter the INTO clue, you may have to step through other conversions involving pints until you find the one you want

Pint-IM→Litres   Y/N?

here we find that the first match refers to Imperial Pints (as opposed to US) with a conversion to Litres, as this is not what we want, press N

Pint-US→Litres   Y/N?

same again, only the input would be US Pints, so press N

Pint-IM→Pint-US  Y/N?

Now we are getting somewhere. But remember that to solve our problem we need to know the ratio of US pints converted into Imperial pints, and this would give us the opposite, so press N

Pint-US→Pint-IM  Y/N?

and there it is. This example was chosen to demonstrate a 'worst case' scenario, i.e. it is unlikely that, in most instances, you will need to step through this many matches before finding the one you need.

So to complete our task, enter Y to confirm the choice

Pint-US→Pint-IM  How many?

our recipe called for 2 pints, so enter 2 and press EXE

Pint-US→Pint-IM  2 1.60

and we find out that we need 20% less than the quantity stated, which is quite a difference! As before, press ANY KEY to return to How Many? prompt.


7 CLOTHING SIZES

One of the more overlooked variances that the traveller may come across is that of clothing sizes.

There are differences between the standard sizes for the United Kingdom, United States and Central Europe. The TRAVEL PACK will show you these differences for the more common sizes.

Please note, however, that clothing sizes vary even between manufacturers, so this table should be used only as a guide.

To start off, you should select CLOTHES from the main TRAVEL PACK menu -

Clothing-FROM   USA UK EUROPE

you must now identify the table you need. Each screen will be described, but let's take as an example the need to find out what an American size 9 1/2 shoe would be in Paris.

In this case, therefore, the first selection would be USA -

Clothing-TO   UK EUROPE

which leaves the choice of the other two, and for our example, this would be EUROPE -

Men's-clothes   Women's-clothes Women's-Hosiery Shirts Socks Men's-Shoes Women's-Shoes

and you are now shown the possible choices for conversion. Note that, as may be the case with any Organiser menu, there are more choices than fit on one screen. Use the cursor arrow keys to move between them.

In our example, you would need to press the ↓ four times to position the cursor over Men's-Shoes. Alternatively enter M, then press EXE.

At this point the appropriate conversion table will begin to scroll across the Organiser screen. You can stop the scrolling at any time by pressing the ← or →. The top left of the screen will always remind you of your FROM option, while the bottom left will show the INTO option. The bottom line also shows the applicable size information.

US 8.5 9.5 10.5  EU 41 42 43

You can now read off from the chart that a 9 1/2 shoe (US size) is a size 42 in Europe.

Note that you can resume scrolling or reverse direction by using the arrow keys. To quit the scrolling, first stop it by using ← or →, then press ON/CLEAR to return to the clothing type selection, where you can now select another option for the same conversion.

Pressing ON/CLEAR again at this point will bring you back to the INTO selection, once more to the FROM selection and then back to the main TRAVEL PACK menu.


8 CURRENCY CONVERSION

It is almost impossible to provide a complete table of world currencies, so what the TRAVEL PACK offers is the ability to access most major currencies and their value based on the US Dollar.

Now this does not mean that you can find out only what any given currency is worth in US Dollars. It means that any conversion between any two other currencies will be based on their respective values against the US Dollar. This should not matter for approximate calculations, but you ought to be aware of this fact.

There is also a facility to adjust the table as the various rates change. This is a straight-forward procedure and, if used, will make this feature more meaningful.

To access the currency feature, you select the option CURRENCY from the main TRAVEL PACK menu.

Currency-FROM   Country?

Here you enter a clue as to which currency you want converted. For example if you were wanting to find how much a certain number of US Dollars would fetch in England, you could start off by entering US as the clue -

Currency-FROM   Country? us

Note that, once again, it doesn't matter about whether the entry is made in upper or lower case. As in other clue entries, when you enter US the Travel Pack will show ALL matching entries, and the one you want may not be the first one. In this case, if we now press the EXE key -

AUSTRALIA   Y/N?

we might see this screen because it has matched US with AUSTRALIA. As it is not what we want, simply press EXE once more -

AUSTRIA   Y/N?

still not the one, so EXE again -

UNITED STATES   Y/N?

and here we are! Note that we probably could have got right to this entry by entering UNIT or STAT.

As we now have the desired country, enter Y -

Currency-INTO   Country?

and you are now prompted for the country/currency to be converted into. In our example we could now enter UK -

UNITED KINGDOM   Y/N?

and we get right to the one we want, so now you enter Y -

UNITED KINGDOM   100 Pence = 1 Pound

and the first information you will see is the what the local currency is called and what the unit of measure is; in this case it is the Pound and 100 Pence equals 1 Pound. To continue, press ANY KEY

US→UK   AMOUNT?

You are reminded what conversion you have selected and asked to enter the amount to be converted. Let's say we want to change one hundred dollars:

US→UK   Amount ? 100

We just enter 100 and press EXE

US→UK   $100 53.81

and the result is shown, along with currency symbols where possible. You must remember that the accuracy of this conversion will depend on how recently you updated the table entry for this currency.

Pressing ANY KEY will let you enter other amounts for the same conversion

US→UK   Amount?

As in other TRAVEL PACK features, pressing the ON/CLEAR key will take you back one step, so here that would mean

Currency-INTO   Country?

So you could keep US Dollars as the base currency and request a different output unit, e.g. entering JAPAN here would let you convert to Yen.

If you have finished with this option, press ON/CLEAR

Currency-FROM   Country?

and you could now start all over again. To get back to the main TRAVEL PACK menu,(you guessed it!) press ON/CLEAR.

If you would like to avoid having to enter the currency choices each time, you can set up a default entry for the FROM and/or the INTO currency via the SETUP command. Please refer to the appropriate chapter for further information.

CHANGING THE CURRENCY TABLE

On the main TRAVEL PACK menu, select the option called CURRENCYF/M. This leads you to another menu.

Your options here are ADD, CHANGE, DELETE, REBUILD and QUIT.

When you first request the CURRENCYF/M option, we check for the presence of the table file in your Organiser's main memory. If it's not there, we build one from the master file stored on the TRAVEL PACK, which can never be changed or deleted. So in reality you are manipulating a copy of the table and there is no real danger of losing valuable information by using CURRENCYF/M. If the table seems completely wrong you can always use the REBUILD option to start over.

ADD a Currency

If you find that the default table does not contain a particular currency that you wish to keep track of, select the ADD option -

COUNTRY?  

Now enter the name of the country you are adding e.g. ANYCOUNTRY. Then press EXE

COUNTRY CODE?  

You can also assign a code to the country. Note that either the code or any part of the country name may be used as the find clue. So you might enter AC

US$1 buys what ?

You must now establish the current rate of exchange by entering how many whatevers equals one US Dollar. Let's say 15 for our example and of course EXE

SYMBOL?  

You can enter the symbol such as $, DM, FF and so on or just EXE to bypass. Note that if you enter %, this will be converted to a pound symbol £.

UNIT OF MEASURE?

This is where you describe the currency units, e.g. 100 Cents=1 Dollar, 100 Pence=1 Pound etc.

COUNTRY?  

That completes the entry. Now you may continue on to add another currency or press ON/CLEAR to return to the CURRENCYF/M menu.

CHANGE a Currency

This is the option that would normally be used most often than any other. It allows you to update the various currency rates whenever the inevitable fluctuation occurs.

As an example, we will assume that the current table entry for the British Pound is 0.53 against the US Dollar, but that the current level has dropped to 0.56. This kind of difference is worth updating in the table.

First, the CHANGE option must be selected -

CURRENCY CLUE?  

You may enter here ANY of the data that makes up the table entry; this means part of the country name, country code, exchange rate or unit of measure. So let's use POU as being short for POUND.

UNITED KINGDOM   UK

and what we see are the first two lines of the first matching record in the table, regardless of where the clue was found. You may now review the entire entry by using the cursor ↑ and ↓ keys.

If this is not the entry you were looking for, then press ON/CLEAR to return to the menu or EXE to look for other records that match the clue. Otherwise, press the MODE key to indicate that you wish to change the rate.

US$1 buys what ? 0.53

You are now shown the current rate against the US Dollar, to adjust this, first press ON/CLEAR to erase the old value, then enter the new rate and EXE.

US$1 buys what ? 0.56

The new rate is stored and you can enter another currency clue, or press ON/CLEAR to return to the option menu. Note that if you need to change any value in the table other than the rate, you will have to DELETE the entry and ADD it back in again.

DELETE a Currency

You may wish to delete a currency from the table in order to change information other than the rate. Remember to ADD it back again afterwards. Or, if you know you will never need to use certain entries, you can dispense with them altogether (only from the main memory copy though).

Selecting DELETE from the menu will prompt you for the a currency clue (as in CHANGE mode) -

CURRENCY CLUE?  

Please refer to the notes on CHANGE on how to select the desired currency. Once you're sure you have the right one selected, press the MODE key

ANYCOUNTRY   DELETE?

This will show the country name of the top line of the screen and ask you for delete confirmation on the bottom line. Pressing any key other than Y will abort the delete.

REBUILD the Currency Table

As already explained, all changes to the currency table are, in fact, performed on a copy taken from the TRAVEL PACK and transferred to your Organiser's Main Memory. If you find that this copy has become completely messed up then you can request a fresh copy to be taken from the TRAVEL PACK and you can start doing any changes on the fresh copy. Note that all the rates will have reverted to their original value.

Selecting the REBUILD option will show this screen

REBUILD TABLE   IN MEMORY Y/N?

Any response other than Y will result in no action taken.

QUIT

Selecting QUIT has the same effect as pressing ON/CLEAR, i.e. you are returned to the main TRAVEL PACK menu.


9 WORLD-TIME CLOCK

Cities around the world are in different time zones. The TIME option shows you the local time in the city of your choice.

By selecting the option TIME from the main TRAVEL PACK menu, you will see

Time-IN Country  Clue?

Here you may enter any letters of the country you are looking for, let's say ENG for England, and press EXE

England   Mo Jan25 10:45am

What is shown, naturally enough, is the local time in the format Day, Month, Date and Time.

In countries which span time zones, such as the US, Canada and Australia, you should enter a major city in the zone you need. For example, to get the time in California, the clue might refer to Los Angeles; other cities would be Houston, New York, Chicago and so on. Similarly, in Canada, you might ask for Montreal, Vancouver or Winnepeg. For instance, to get the time anywhere in New South Wales, Australia, a good clue would be SYD

Sydney Mo Jan25 8:58pm

Pressing the ON/CLEAR key will return you to the Country prompt, where pressing ON/CLEAR again will return you to the TRAVEL PACK menu.

Important Note

All times shown are based on GMT (Greenwich Mean Time) and do not reflect that certain countries (or even zones within countries) may adopt a Daylight Savings Time during the summer months. Where this is the case, a suitable adjustment should be made to the set up file. Also remember that your TRAVEL PACK setup file must reflect the correct GMT offset. Please refer to the chapter on SETUP for further information on this.


10 SETTING UP OPTIONS

When the TRAVEL PACK is first accessed, you will automatically be asked the setup questions.

Once this has been done and you decide to change any of the options, you can do so by selecting SETUP from the TRAVEL PACK menu.

The setup options allow you to tailor certain features of the TRAVEL PACK to your own needs. Let's go through the questions, one by one.

Use Long/Short   menu?

There are two ways for the TRAVEL PACK menu to be displayed. The long form is where each choice is described by a keyword such as TRANSLATE, and therefore to see all the choices you would have to go through several screens. The short form is where each option is described by a two letter code and so most choices can be displayed on a single screen. To start off you should probably select the long form and then try the short form once you're more familiar with all the features. To select the long form type in L and EXE. for the short form type in S and EXE.

The list of short form codes is:

TS - Translate DL - Dialling CV - Conversions CR - Currency CF - Currency Changes EX - Expenses IT - Itinerary TM - Time PR - Profile SU - Setup QT - Quit ZP - Zap.

If you do change the menu option, please note that you have to leave the TRAVEL PACK, go to the main menu and re-select the TRAVEL PACK for the change to be activated.

TUE 26 JAN 1988  11:06:06

The Organiser's internal date and time is now displayed, it is important to keep the clock set at the local time of the city you are in so that functions that depend on this information will work correctly. If the time is already set correctly, press ON/CLEAR to continue with the setup, otherwise press the MODE key to make the necessary changes.

If you are making changes, please follow the standard procedures for changing the date & time. When this has been accomplished, press ON/CLEAR to continue.

Difference to   GMT?

For certain routines, it is important to know the difference to Greenwich Mean Time (GMT) of the city you are in. This is entered as either a positive or negative number. For example, New York, which is five hours behind, would be entered as -5. Paris, which is one hour ahead. would be 1 (and of course EXE). For more on this, please see GMT Notes as the end of this chapter.

In the United States, it is the custom to present the date in the format month/day/year, whereas in the rest of the world it is normally day/month/year.

mm/dd/yy -or- dd/mm/yy

This choice simply tells the TRAVEL PACK how you want it to look like. To make the selection, either use the cursor or enter m (for mm/dd/yy) or d (for dd/mm/yy).

Set Defaults for Language Y/N?

This is optional. You may set a default FROM language for use with the TRANSLATE option. If you don't want a default, press N, which will bypass the language options. Else -

Language-FROM?   EN FR GB IT SP

To set the default FROM, select one of the languages by cursor control and EXE or by entering the first letter (e.g. E for ENGLISH). If this option is taken, then when you access the translate feature the Language-FROM question will be bypassed. You can always override the default if you wish. Note that this can be done without having to change the setup, by using the ON/CLEAR key to 'backup' through the options of the translate facility.

This ability to set defaults but override them is true for all the places where you are asked if you want to set a default.

Language-INTO?   EN FR GB IT SP

Again, just as for the FROM option, you can optionally set a default INTO language and have this screen bypassed when using the translate feature.

Set Defaults for Dialing Y/N?

Here, you may select to have FROM and/or INTO cities setup as the default values for the DIALING feature. Entering N will bypass these questions.

Calling-FROM   Clue?

Here you can set up any city (typically the one you are in) as the default entry when using the DIALING feature.

If you don't wish to, press EXE or else refer to the chapter on Dialing Codes if you need help on the FROM selection.

Calling-INTO   Clue?

You can also set the INTO city if you like, although it is more likely that this information will vary. Most people might choose to set a FROM default but not an INTO, in order that this will be prompted for when using the DIALING option.

Set Defaults for Currency Y/N?

The last of the default options is for the currency conversion. Again, entering N will bypass this.

Currency-FROM   Country?

As always, please refer to the appropriate chapter for a detailed explanation of any of the entry prompts. Here you can set a default currency to be converted FROM when using the CURRENCY feature.

Currency-INTO   Country?

Once more, you can choose to have a default INTO or not as the case may be. Please note that you can change the setup choices as often as you wish, so you might want to try selecting some default entries and see how it works out.

GMT Notes

GMT stands for Greenwich Mean Time, Greenwich being near London, England. So when you are asked to enter the difference to GMT this means the time difference in hours between the city you are in and London. Some examples :

City / ZoneGMT diff.
New York, Eastern US -5
London, England 0
Paris, Central Europe +1
Rome, Central Europe +1
Chicago, Midwest US -6
Los Angeles, Western US -8
Bermuda -4
Tokyo, Japan +9

and so on....


11 EXPENSE RECORDING

One of the more tedious tasks of a traveller, especially one on business, is to keep track of all the incidental expenses that arise.

The TRAVEL PACK offers the means of recording and manipulating such expenses.

To access this feature, select EXPENSES at the main TRAVEL PACK menu.

The information will be stored in the Organiser's memory in a file called TRAVEXP. If this file has not yet been created, you will see -

RAMFILE PACKB   PACKC

This gives you the choice of where to place this file. For faster access it is suggested that you use the RAMFILE option (you can always copy it periodically on to an EPROM for backup purposes).

Once the file has been successfully opened, you can now choose which function you want-

ADD CHANGE   DELETE REVIEW PRINT ERASE QUIT

To ADD a new expense item

First select ADD in the usual manner -

Date ?   2/02/88

Note that today 's date will appear as the default entry. To retain this simply press EXE. If you wish to override this press the ON/CLEAR key and enter the desired date.

Also note that depending on the SETUP option the date will be presented as either mm/dd/yy or dd/mm/yy.

TAXI MEAL CAR   AIR HOTEL MISC

Now select the most appropriate type of expense from the list shown.

Category ?  

Here you can optionally enter a one-digit code of any value (I, i, C) so that later on you can separate the various entries. An example might be to use B to indicate a Business expense or P for Personal expense. It is entirely up to the user to choose these codes and assign a meaning to them.

Desc ?  

Now you can optionally enter a freeform description of the expense.

Amount ?  

Obviously enough, this is where you enter how much you spent on the item.

Entry Recorded   ADD more ?

And that's it! You can continue to enter new items or go back to the EXPENSES menu.

To CHANGE an expense item

Select CHANGE from the menu -

Enter Clue?  

to recall the correct item, you must provide some information about that entry. This can be any part of the original entry, e.g. the date, type, category, description or amount. If the record shown as a result of the clue is not the correct one, press EXE to be shown the next one (if any) that matches the same clue.

Once the correct item is showing, you can review it by using the cursor keys. If you decide to change some information, then press the MODE key and go through the entry procedure again, keeping existing values by pressing EXE or replacing them by re-keying the changed value.

Record Modified  CHANGE more ?

you may either continue to change other entries or return to the EXPENSES menu.

To DELETE an expense item

Select DELETE from the menu and recall the desired entry as in CHANGE mode. When the correct one is displayed, press the MODE key -

Delete Y/N?  

Here you are asked to confirm that the record is to be deleted from the file. If so press Y and the delete will take place. Else press N and the record will not be altered.

This option will always take you back to the EXPENSES menu.

To PRINT expense items

This option requires that you have a printer attached to your organiser through the COMMS-LINK interface.

Select the PRINT option of the EXPENSE menu -

Select by Date ?

If you would like to range your report over a given time period, enter Y, else press ANY KEY.

If you pressed Y -

Starting Date ? 

enter the earliest date that you want to appear (the format of the entry must be consistent with your date entry selection, i.e. dd/mm/yy or mm/dd/yy) then EXE.

Ending Date ?  

Enter the latest date that you want to appear (the format of the entry must again be consistent with your date entry selection) then EXE.

Select by   Category ?

You can also enter from 1 to 10 category codes to further define the report. If you want this press Y, else ANY KEY.

If you pressed Y -

Category (1) ?  

you can now enter the first desired code, after which you can continue entering them (up to ten), or when you have no more, just press the EXE key.

Processing   Report

Depending on how much data there is to process, there may a delay while the information is selected, sorted and printed.

When the report is complete, you will return to the main EXPENSES menu.

REVIEW mode

Similar to the PRINT function, this will allow you to selectively look at the expense entries, except that in this case they will be formatted on the screen.

ERASE mode

This allows you to delete an existing expense file which will be automatically re-built when you next add a new expense entry. You will be asked to confirm this.


12 ITINERARY RECORDING

The purpose of this feature is to give the traveller the ability to record various travel movements in a manner similar to the Diary, but which allows access to this information without having to review all the miscellaneous Diary entries.

It is selected by choosing ITINERARY from the EXPENSES menu.

ADD CHANGE NEXT  DELETE PRINT QUIT

To ADD an itinerary entry

Selecting ADD will bring up this screen -

AIR LIMO TRAIN   BOAT CAR OTHER

The first entry is the choice of the most applicable type of travel movement.

Date ?   2/02/88

Today's will be shown as the default. To retain it simply press EXE, else press ON/CLEAR and enter the correct date in accordance with the format chosen at SETUP time.

Please note that the date and time entries must be keyed in; they are not assumed as would be the Organiser date.

Time ?   15:15

As with the date, the current time is shown and can be retained by pressing EXE - else press ON/CLEAR and enter the desired time. You must use the 24 hour format here.

Desc ?  

An optional detailed description may be entered, else just press EXE.

Item recorded   ADD more ?

Any key other than Y will return you to the ITINERARY menu.

To CHANGE an itinerary entry

Select CHANGE from the menu -

Enter clue ?  

as with all other Clue entries, you must provide some part of the information which is in the entry you want to change.

When the desired entry is showing, you may view it by using the cursor keys. If you do not want to change it, press ON/CLEAR to quit, else press the MODE key. This will let you re-key any pan of the entry.

To see what your NEXT movement is

Selecting NEXT from the menu will immediately display your next travel movement based on the current date & time. An example might be -

02/04/88 15:30 A BA 002 to JFK

Note that the type of travel is reduced to a single digit code so as the make most use of the available screen.

To continue viewing the next entries press EXE, else press ON/CLEAR to return to the ITINERARY menu.

To DELETE an itinerary entry

Select DELETE from the menu and recall the desired entry as in CHANGE mode. When the correct one is displayed, press the MODE key -

Delete Y/N?  

Here you are asked to confirm that the record is to be deleted from the file. If so press Y and the delete will take place, else press N and the record will not be altered.

This option will always take you back to the ITINERARY menu.

To PRINT itinerary entries

This option requires that you have a printer attached to your organiser through the COMMS-LINK interface.

Select the PRINT option of the ITINERARY menu -

Select by Date ?

If you would like to range your report over a given time period, enter Y, else press ANY KEY.

If you pressed Y -

Starting Date?  

enter the earliest date that you want to appear (the format of the entry must be consistent with your date entry selection, i.e. dd/mm/yy or mm/dd/yy) then EXE.

Ending Date?  

enter the latest date that you want to appear (the format of the entry must again be consistent with your date entry selection) then EXE.

Processing   Report

Depending on how much data there is to process. there may a delay while the information is selected, sorted and printed.

When the report is complete, you will return to the main ITINERARY menu.


13 PROFILE ENTRY

The purpose of the PROFILE feature is to offer the user a place to store certain items of personal information that might come in handy when away from home.

To access it, select PROFILE from the TRAVEL PACK menu -

ENTER   PASSWORD

If you have not already created any profile entries, you must now decide on a password which you will be required to re-enter whenever you want to access the information. If you have already entered items, then you must now enter the password you chose originally.

PASSWORD   PASSPORT HOME-ADDR SOC-SEC-NO DRIVERS-LICENCE DOCTORS EMERGENCY£ INSURANCE CREDIT-CARDS QUIT

You are now shown the beginning of the list of items that can be stored in the Profile entry. You may add them as you would any other menu item, i.e. by cursor or key-letter positioning.

Please note that some of these entries will simply ask for the single piece of information required, while others offer the ability to Add/Change/Delete any number of relevant entries.

The items that only require a single entry are PASSWORD, PASSPORT, HOME-ADDR, SOC-SEC-NO and DRIVERS-LICENCE.

(Note that you can enter multiple lines in the HOME-ADDR option, but only as a single address.)

The items that may contain multiple entries are DOCTORS, EMERGENCY£. INSURANCE and CREDIT-CARDS.

Let's take one example of each type.

To enter your passport number, select PASSPORT from the list-

Passport  

If you are adding then of course there would not be an existing entry to show and you would now enter your passport number. Please refer to the appropriate section in this chapter on how to change or delete an entry.

Now for a multiple entry item such as CREDIT-CARDS, first select it from the list-

ADD CHANGE/LOOK  DELETE QUIT

so if you wanted to add your VISA card to the profile, select ADD -

Card Name  

and enter VISA then EXE.

Card Number  

Here you would enter the appropriate number, e.g. 4712-810022-2100 followed by EXE.

Expiry Date  

This is normally required for all phone transactions. This should also be taken from the card, e.g. 12/89. EXE gives:

Phone Number  

You should keep the phone no. to call in case the card is lost or stolen, e.g. 1-800-876-9000.

EXE and you return to the profile entry list menu where you select another entry or QUIT or ON/CLEAR to return to the main TRAVEL PACK menu.

To CHANGE or DELETE an entry

Select the item from the profile entry list. Note that for multiple entry items, you will be shown the first entry. If this is not the one you want, keep pressing EXE until the correct one appears.

You can now review the information by means of the cursor. Should you decide that you do want to change or delete it, then press the MODE key. This will allow re-keying of the data or deletion of the entry depending on what your selection was. If you press ON/CLEAR before pressing MODE then the entry will remain untouched and you will return to the item list.

Important Note

Should you ever forget your password, you will have to clear out the profile entries (see the chapter on ZAP) and start over again.


14 ZAP

What on Earth does ZAP mean ?

Well, you should be aware that the TRAVEL PACK will create a number of files in your Organiser's memory and as with any other computer, there is a possibility that any given file may somewhere become corrupted and thereby cause the program to malfunction. So should you experience difficulties with a particular feature that uses one of these files, you could try erasing the file and see if that fixes the problem (note that the file will automatically be re-built).

So ZAP means to ERASE.

If you feel that you need to erase a file or if the appropriate chapter of this handbook has advised you to do so, then select ZAP from the menu -

Select travel   files & ZAP-OK?

any reply other than Y will return you to the menu, otherwise the file list will be shown -

CURCYFL SETUPFL  PRFLEFL TRAVEXP ITNRYFL

The following is a list of the features that might be affected by a corrupt file and which file(s) they use :

Feature File
SETUP SETUPFL
TRANSLATE SETUPFL
DIALING SETUPFL
CONVERT SETUPFL
CURRENCY SETUPFL
CURRENCY CURCYFL
CURRENCYF/MCURCYFL
EXPENSES TRAVEXP
ITINERARY ITNRYFL
PROFILE PRFLEFL

So to ZAP any given file, simply select it from the list. If, for example, you should press T, you would get-

This will erase  TRAVEXP - OK

any reply other than Y will return you to the menu with no action taken, otherwise enter Y -

TRAVEXP has been erased.

and you will get a confirmation of the fact that the selected file has now been erased. Please note that when you first created TRAVEXP, you were given the choice of where to place it. The ZAP utility will, therefore, search for the file in the sequence RAMFILE, PACKB, PACKC. It is possible for you to have this file on more than one location. If this is so, ZAP will erase ALL occurrences.

Important Note

Please understand that you cannot erase any of the information stored on the TRAVEL PACK by means of the ZAP option. There is no risk to the software, only to the working files that may have been created in your Organiser's memory.